These terms and conditions (Terms) set out the terms and conditions of the contract through which the The Circle Society (TCS/us/we) will deliver services to you (you) as a member.  In order to become a member of TCS you must agree to these Terms and in making an application for membership you provide us with the appropriate consent to handle your personal information in accordance with the Data Protection Act 2018.

The TCS and Professional Conduct

In becoming a member of TCS, you are agreeing to uphold the values and commitments of TCS both personally and in your professional conduct. Failure to adhere to a professional conduct may result in withdrawal of your TCS membership.

A member who becomes aware of any breach of the TCS Charter and Professional Conduct by another member is under an obligation to notify TCS as soon as possible.

Membership contract

When you click or email to submit your membership application online, you are subscribing to TCS’s  terms.

Once your application has been received we will review your application in accordance with our eligibility guidelines. Thereafter we will decide whether your application has been approved for Jade membership, Onyx membership, or if it has been declined. 

Declined applicants may re-apply should their situation or circumstances change. 

Approved applicants will receive an email confirmation once their membership registration and payment has come through.

Membership is renewed annually, and you will receive a member renewal reminder from us at least one month before your membership is due to end.

You may not transfer any of your rights or obligations under these Terms to another person.

Membership types and fees

The TCS membership structure is being continuously developed and we reserve the right to introduce new membership types, each with its own eligibility criteria. Membership is subject to changes which may be notified to you in writing from time to time where applicable. 

Membership of TCS is subject to and conditional on the payment of an annual membership fee.

Membership fee levels will be assessed on an annual basis and members will be notified of any changes (with a full explanation of any such changes) at least one month before their membership renewal is due.

Cancellation and refunds

If you wish to cancel your membership and get a refund of your membership fee, you may do so within 14 working days of us accepting your membership application by sending us your request for a refund by email to hello@thecirclesociety.net. 

Any refund will be made by us to you within 30 days of our acknowledgement of your cancellation (which we will send by email to you in such circumstances) and be paid to you in the same way as you paid for your membership.

Right to refuse, or remove from TCS membership

We reserve the right to refuse or remove from TCS membership any individual if we have sufficient evidence that such individual is not upholding TCS’s values.

Termination of memberships

If your actions are deemed unethical in any form, we reserve the right to terminate your TCS membership providing you notice in writing.

Data protection and use of personal data

The personal data you supply to us will be used to:

• process your membership application, and membership fee;
• fulfil your membership benefits;
• for marketing, statistical and analytical purposes on behalf of TCS

You will receive communications from us as part of your membership benefits, mostly by email. Other than as set out above, we shall not sell or disclose your personal data to third parties without obtaining your prior consent unless this is necessary for the purposes set out in these Terms or unless we are required to do so by law.

Events

Each of our events may have specific applicable terms and conditions, and if so, you need to check that you can comply with such terms and conditions before booking a place at such events.